Under general supervision performs a variety of accounting duties, which may include accounts payable, accounts receivable and client billing. Maintains contact with attorneys, staff and clients and observes confidentiality of client and firm matters.

ESSENTIAL FUNCTIONS:

Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer.

Responsible for all aspects of providing accounting support to the Controller.

• Utilize computerized accounting, billing and payables/receivables
• Utilize word processing software for
• Generate statements and reports using appropriate
• Operate office equipment, including copiers, fax machines, typewriter, computer and 1O­ key calculator.
• Maintain telephone, email and personal contact with clients, attorneys and staff on billing and general accounting matters.
• Perform time entry when
• Originate computerized pre-bills on a monthly basis (or more frequently by request) for review by each timekeeper.
• Make necessary corrections on invoices, generates invoices; mails/emails to
• Input all client disbursements and payments on a daily
• Input recoverable costs on a daily basis.
• Input cash received on a daily
• Input and maintain vendor payments and
• Reconcile invoices and cash
• Maintain accounting
• Assist attorneys and staff in analysis of time, fees and costs invested in matters and create reports for that purpose.
• Perform all functions of e-
• Familiarity with LEDES
• Prepare dated accounting files for off-site storage and recordkeeping associated with accounting files in storage.
• Assist in maintaining client matter
• Incidental training may be required for same or lower

May be required to be responsible for providing coverage for any other classification 3 or lower classification position.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Ability to read, write and perform mathematical computations efficiently in order to maintain and verify accounts and perform routine office correspondence.
• Approximately 3 – 5 years of on the job experience necessary in order to gain an understanding of finance policies and procedures and effectively operate equipment with minimum supervision in order to carry out routine accounting duties with minimal supervision.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to respond to requests requiring analysis of client billing histories and other basic financial analyses.
• Interpersonal skills necessary in order to communicate in person, by written correspondence, e-mail and telephone to provide information with ordinary courtesy and tact.
• Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
• Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to operate standard office equipment including computer, copier, typewriter, facsimile, and telephone systems.
• Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions.
• Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 feet high.
• Perform administrative and other duties consistent with the position as requested.
• Regular and predictable attendance is an essential function of the job.
• Knowledge and ability of web based e-billing systems and vendors.

WORKING CONDITIONS:

Normal office environment with typical exposure to noise consistent with performance of business in the office.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

To apply, please contact Jennifer Calhoun at jcalhoun@unioncounsel.net.

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Zahner Legal Support is looking for experienced (in California only) litigation secretaries to work remotely, part-time (5-35 hours per week), preferably available M-F during the day, although there is room for flexibility. We are a collection of former Big Law legal secretaries who now support solo practitioners/small firms. No drama, no commute, just a way to use our extraordinary skills to make our own money. Hourly pay is better than the going rate, DOE. Opportunity to turn into F/T, if interested.

Here are some of the skills and qualities we are looking for:

• Proficient in formatting, preparing and finalizing CA State Court, CA Federal Court and Appellate pleadings and discovery for civil litigation
• Experience with how to file/e-file in CA state and/or federal court and Superior Court local rules
• MS Word (using styles)
• Critical thinking
• Detail-oriented
• Ability to work independently and, at times, under deadline
• Strong communication skills (written and verbal)
• 5+ years experience in litigation
• Legal calendaring (CompuLaw, ProLaw, Clio) knowledge preferred
• Experience with NetDocuments helpful
• Working knowledge of Superior courts in LA and the East Bay (Contra Costa, Solano, etc.) helpful

This is not your typical law firm work. We work collectively as a team helping and supporting each other to become independent and provide quality service to our clients. Please send resumes to molly@zahnerlegalsupport.com.

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Apply now

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LOCATION: Sacramento, CA

JOB REQUISITION: 5873

OVERVIEW

The California Court of Appeal, Third Appellate District, located in Sacramento, is accepting applications for a Judicial Assistant to Appellate Justice for the chambers of the Honorable Shama Hakim Mesiwala, and is also accepting applications for Judicial Assistant, Judicial Secretary I, or Judicial Secretary II. The individual(s) selected will be appointed at a level commensurate with their qualifications.

RESPONSIBILITIES:

• Provides legal secretarial support to central staff or other court attorneys and/or other professional staff.

• Types and proofreads a variety of legal and business documents ensuring accuracy and conformity with approved formats.
• Drafts routine orders which conform to the requirements set out in style manual.
• Tracks cases assigned to central staff or to chambers in order to ensure timely preparation, distribution, and/or filing of draft opinions, waiver letters, submittal orders, opinions, and orders required after opinion is filed.
• All positions other than Judicial Assistant to Appellate Justice may serve as judicial secretary to a pro tem justice, a supervising and/or a writ attorney. Judicial Assistant to Appellate Justice serves as judicial secretary for that justice.
• All positions other than Judicial Assistant to Appellate Justice may substitute for judicial assistants to appellate court justices on a limited basis during absences or while vacancies are being filled.
• May receive and screen visitors and telephone calls; take messages, serve as liaison with court, staff, and public.
• Assists in development and implementation of various computer applications such as macros and autotext; organizes and maintains written and electronic information for assigned area.
• Performs a variety of standard office support work.
• Must be available to work overtime.

In addition to those listed above, responsibilities for Judicial Assistant to Appellate Justice and Judicial Assistant may also include:

• Edits, proofreads, and reviews opinions and court orders and other related documents, using the electronic case management and document management systems, for correctness and accuracy with respect to grammar, spelling, punctuation, content, and organization; conforms opinions to uniform style using the California Style Manual and other style manuals, ensuring compliance with California Rules of Court. Communicates with the Reporter of Decisions regarding stylistic requirements and content of opinions; proofreads and carefully inspects galley proofs of all published opinions.
• Prepares final opinions by checking cited facts for accuracy against all documents via electronic case management and document management systems, from the lower tribunal such as the clerk’s and reporter’s transcripts, administrative record, exhibits, and correspondence; validates legal authorities cited using resources found in the physical and/or electronic law library and computer data bases such as state and federal reporters, state and federal statutes, citators, textbooks, handbooks, restatements, and legislative intent materials.
• Organizes and routes work using a document management system and follows up to ensure coordination and completion of assigned work; exercises skill in setting priorities; works closely with the Clerk’s Office to ensure that materials are received and sent out in timely fashion.
• Drafts correspondence and routine orders for review, including opinion modifications, orders for granting or denying rehearings or publication requests; independently initiates specified correspondence for signature by appropriate staff. Maintains, updates and generates weekly and monthly reports.

MINIMUM QUALIFICATIONS:

Judicial Assistant to Appellate Justice: Equivalent to six (6) years of legal secretarial experience, including four (4) years of technical legal research. OR Bachelor’s degree and two (2) years of legal secretarial experience, including technical legal research. Additional directly related experience and/or college-level coursework may be substituted on a year-for-year basis for either of the paths outlined above.

 OR

One (1) year as a Judicial Assistant OR two (2) years as a Deputy Clerk OR three (3) years as a Lead Judicial Secretary or Assistant Deputy Clerk III with the judicial branch.

Equivalent years of experience performing the duties of a class comparable in the level of responsibility to the classes listed above in a California Superior Court or California state-level government entity also qualify.

Judicial Assistant: Equivalent to six (6) years of legal secretarial experience, including four (4) years of technical legal research. OR Bachelor’s degree and two (2) years of legal secretarial experience, including technical legal research. Additional directly related experience and/or college-level coursework may be substituted on a year-for-year basis for either of the paths outlined above.

OR

One (1) year as a Deputy Clerk OR two (2) years as a Lead Judicial Secretary or Assistant Deputy Clerk III OR three (3) years as a Judicial Secretary II with the judicial branch. Equivalent years of experience performing the duties of a class comparable in the level of responsibility to the classes listed above in a California Superior Court or California state-level government entity also qualify.

Judicial Secretary I:  Equivalent to graduation from high school and two years of general secretarial or legal processing experience. OR One year as an Appellate Court Records Assistant or two years as an Office Assistant II in the judicial branch. 

Judicial Secretary II:  Equivalent to graduation from high school and three years of legal secretarial experience. OR Two years as a Judicial Secretary I in the judicial branch.

Directly related college-level course work may be substituted for required experience on a year-for-year basis.

OTHER:

Please note: if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

HOW TO APPLY:

This position requires the submission of our official application, a resume and a response to the supplemental questions. The position(s) will remain open until filled.

To complete an online application, go to job opening #5873 at https://www.courts.ca.gov/careers.htm.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf 415-865-4272.

PAYMENT & BENEFITS:

Judicial Assistant to Appellate Justice: $6,100 – $7,416 per month

Judicial Assistant: $5,811 – $7,063 per month

Judicial Secretary I: $4,355 – $5,295 per month

Judicial Secretary II: $4,794 – $5,825 per month      

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Long Term Care Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

The Third District Court of Appeal is an Equal Opportunity Employer.

Supplemental Questionnaire for Judicial Assistant to Appellate Justice, Judicial Assistant, Judicial Secretary I or Judicial Secretary II.

To better assess the qualifications of each applicant, we ask that you respond to the following inquiries.  Your response should be no more than two pages in length.

1. Describe the method(s) you use for tracking important appointments and deadlines, using examples to demonstrate how it helps you meet deadlines.
2. Describe a particularly complex or unusual business or paralegal task that you have previously encountered and how you resolved it.
3. Describe your experience with the California Style Manual, Harvard Blue Book or other style manuals as they applied to your previous work.

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SALARY: $5,080 – $6,172 per month

JO #: 5855

THE COMMISSION ON JUDICIAL PERFORMANCE

The Commission on Judicial Performance is the independent state agency responsible for investigating complaints of judicial misconduct and for disciplining judges.

 

RESPONSIBILITIES

This position provides clerical, legal secretarial, and administrative support to staff counsel and the commission office, including typing, editing, and proofreading documents; establishing and maintaining hard copy and electronic files and records, scanning documents, and data entry; and assisting with preparation for commission meetings.  This position also provides other office support work as required, including furnishing information to the public and complainants, and screening and processing incoming mail and complaints in accordance with detailed procedures.  This position requires adhering to strict confidentiality guidelines.

 

MINIMUM QUALIFICATIONS

Equivalent of a high school education and two years of general secretarial or legal processing experience.  Additional directly related college-level education may be substituted for the experience on a year-for-year basis.

 

KNOWLEDGE AND ABILITIES

Knowledge of Microsoft Word and standard administrative office practices and procedures, including filing, business letter writing, and the standard format for correspondence and other documents; and correct business English, including spelling, grammar and punctuation.

 

Ability to communicate effectively and professionally in English, verbally and in writing, with attorneys, judges, commission staff, and the public; operate standard office equipment, such as personal computers, multi-line telephones, copiers, scanners, and fax machines; use standard and custom computer applications; perform detailed work with a high degree of accuracy; establish and maintain hard copy and electronic files and records; accurately type and transcribe; and maintain confidentiality and exercise discretion.

 

TO APPLY

This position requires completion of an application form, a resume, and a letter, expressing your interest in and highlighting any experience that you deem particularly relevant to this position.  Please apply by March 3, 2023. This position will remain open until filled. 

 

Request a printed application from:

 

            Commission on Judicial Performance

455 Golden Gate Avenue, Suite 14400

San Francisco, California  94102

(415) 557-1200

(415) 865-4272 Telecommunications Device for the Deaf

Or, see website at http://www.courts.ca.gov.

PAY AND BENEFITS

Salary range: $5,080 – $6,172 per month

The Commission on Judicial Performance offers a comprehensive benefits package that includes:

• Health/Dental/Vision benefits program
• 13 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 transit pass subsidy per month
• Pre-Tax Parking Savings Program
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program

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SALARY: $5,080 – $6,172 per month

JO #: 5840

THE COMMISSION ON JUDICIAL PERFORMANCE

The Commission on Judicial Performance is the independent state agency responsible for investigating complaints of judicial misconduct and for disciplining judges.

RESPONSIBILITIES

This position provides clerical, legal secretarial, and administrative support to staff counsel and the commission office, including typing, editing, and proofreading documents; establishing and maintaining hard copy and electronic files and records, scanning documents, and data entry; and assisting with preparation for commission meetings. This position also provides other office support work as required, including furnishing information to the public and complainants, and screening and processing incoming mail and complaints in accordance with detailed procedures. This position requires adhering to strict confidentiality guidelines.

MINIMUM QUALIFICATIONS

Equivalent of a high school education and two years of general secretarial or legal processing experience. Additional directly related college-level education may be substituted for the experience on a year-for-year basis.

KNOWLEDGE AND ABILITIES

Knowledge of Microsoft Word and standard administrative office practices and procedures, including filing, business letter writing, and the standard format for correspondence and other documents; and correct business English, including spelling, grammar and punctuation.

Ability to communicate effectively and professionally in English, verbally and in writing, with attorneys, judges, commission staff, and the public; operate standard office equipment, such as personal computers, multi-line telephones, copiers, scanners, and fax machines; use standard and custom computer applications; perform detailed work with a high degree of accuracy; establish and maintain hard copy and electronic files and records; accurately type and transcribe; and maintain confidentiality and exercise discretion.

TO APPLY

This position requires completion of an application form, a resume, and a letter, expressing your interest in and highlighting any experience that you deem particularly relevant to this position. Please apply by February 21, 2023. This position will remain open until filled.

Request a printed application from:

Commission on Judicial Performance
455 Golden Gate Avenue, Suite 14400
San Francisco, California 94102

(415) 557-1200
(415) 865-4272 Telecommunications Device for the Deaf
Or, see website at http://www.courts.ca.gov.

PAY AND BENEFITS

Salary range: $5,080 – $6,172 per month

The Commission on Judicial Performance offers a comprehensive benefits package that includes:

• Health/Dental/Vision benefits program
• 13 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 transit pass subsidy per month
• Pre-Tax Parking Savings Program
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program

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Location(s):

SACRAMENTO OFFICE
431 I Street, Suite 201
Sacramento, CA  95814-2341
TEL 916.443.6600 FAX 916.442.0244

LOS ANGELES OFFICE
800 Wilshire Boulevard, Suite 1020
Los Angeles, CA  90017-2623
TEL 213.380.2344 FAX 213.443.5098

Current Workday: 7.5 hours

Current Hourly Rate: $42.058

Contact: 

Jennifer Calhoun
Weinberg, Roger & Rosenfeld
A Professional Corporation
1375 55^th Street
Emeryville, CA 94608

510-337-1001 Phone

510-337-1023 Fax

jcalhoun@unioncounsel.net

Click here to read more.

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A highly specialized and nationally respected law firm seeks an organized, flexible and team-oriented problem-solver willing to grow and adapt with firm. The Assistant will support attorneys and researchers with administrative tasks, office operations, scheduling, client communications, social media and technology-related resources. The position requires presence in the San Rafael (San Francisco Bay Area) Office and collaboration with other administrative assistants. 

Duties

Support of partner leading political law compliance section of firm, and other attorneys and researchers, with administrative, operational and marketing functions that include project management; calendaring; billing tasks; AR management; travel arrangements; and expense reports. General office support tasks including phones; routing correspondence; inter-team communication and file maintenance.  Will principally work in the office to support the hybrid work/home/travel schedules of others.

Office-wide support of resources, focused on use of technology to communicate with clients and document management, including marketing, public relations, website maintenance and light IT support. Willingness to back-up and learn functions of colleagues and collaborate with the administrative staff across the firm’s offices.

Requirements

One to four years related experience with minimum two years of college.  Advanced education or relevant certificates a plus.  Potential for growth and advancement.

Software and database skills, Internet research abilities and social media experience. Microsoft Office, including PowerPoint and Excel, Constant Contact, Twitter, LinkedIn, Facebook, and other technology competency required.  Must be willing to learn new software programs and collaborate on system upgrades.

Excellent interpersonal and organizational skills and the ability to work well with all levels of management and staff, outside clients and vendors.  Ability to focus, multitask, be detail oriented, execute and work quickly under pressure to meet deadlines in the context of a fast paced and high-profile practice.  Will assist fulltime technology administrator as needed.

High integrity and professionalism, with the ability to handle confidential information and work for attorneys and with clients with the utmost discretion. 

Familiarity with law office environment, government or campaigns, vendors and other legal resources a plus.

Salary based on experience, in the range of $65,000 to $85,000 annually plus 100% employer paid health care premiums for employee and qualified dependents including medical, dental, vision, life, accident and EAP.

Nielsen Merksamer is committed to protecting the health and well-being of all staff, their families, and the community against COVID-19.  Accordingly, we require all partners and employees to be fully vaccinated against COVID-19, unless they have a documented underlying medical condition or sincerely held religious belief that prevents such vaccination.  Offers of employment will be conditioned upon applicants presenting proof of full COVID-19 vaccination or obtaining an exemption on medical or religious grounds.

To apply, please send a resume and cover letter to Joan Howe at jhowe@nmgovlaw.com.

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Senior Paralegal, Employment Litigation (can be based in Fremont, CA or Austin, TX)

Read more

Employment Counsel (Fremont, CA): (primarily advice/counsel)

Read more

Senior Counsel, Employment (Fremont, CA): (this role is the same as the above (we are looking for one person and that person can either “Senior Counsel” or more junior (5+ years of experience)).

Read more

Contact Person: Jessica Quon-Vaili

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The recruitment for Deputy County Counsel – Standard – Exempt (2ET2-2022B) is now open.

Central Human Resources will be accepting applications at https://www.governmentjobs.com/careers/contracosta/jobs/3717942/deputy-county-counsel-standard-exempt until October 24, 2022 at 11:59pm.

Please share this link with anyone that may be interested in the position.

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At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students,
faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty
and staff.

The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized
academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and
social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and
nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the
United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse
academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at
Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that
requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly
encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

See full job description.

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Solano County Counsel’s Office is seeking a Legal Secretary to join their team! The Legal Secretary performs a variety of difficult and complex clerical and administrative support work in connection with the preparation, processing, coordinating, and/or filing of criminal and/or civil cases.  This is the journey-level in the Legal Secretary series and the incumbent is responsible for providing advanced clerical and administrative support in the preparation, processing, coordination, tracking, and filing of cases. 

The eligible list established from this recruitment will be used to fill part-time and full-time regular, limited-term and extra-help positions as vacancies occur throughout the County.

POSITION REQUIREMENTS

EXPERIENCE: One (1) year of full-time work experience in preparing and processing legal documents, preferably for a governmental agency, including 6 months experience in a legal secretary capacity that demonstrates possession of an competency in the requisite knowledge and abilities.

EDUCATION: A high school diploma or GED is required.

OTHER REQUIREMENTS

Applicants are required to demonstrate a net typing speed of forty (40) words per minute. Demonstration of these skills will be done during the online typing examination.

To review the complete job description and to apply, please visit: https://jobapscloud.com/solano/.

 

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Lagasse Branch Bell + Kinkead (LBBK) is a certified female-owned law firm dedicated to providing responsive, quality, and result-oriented services to our clients. Whether defending our clients in litigation or offering proactive advice designed to prevent litigation, we partner with our clients to help them achieve their goals. Our mission is simple: to provide comprehensive solutions for the legal needs of companies throughout California.

Our attorneys specialize in employment law, professional liability with an emphasis on design professionals, construction, toxic tort, business and general liability litigation. The attorneys represent clients in simple and complex litigation before state and federal courts, as well as administrative agencies. Our attorneys pride themselves in providing proactive counseling and training to help clients attain their dynamic business goals and prevent litigation.

Job Summary

LBBK is seeking a Law Firm Receptionist/Office Assistant in the San Francisco office. The individual should enjoy greeting and talking to people, building relationships with clients and vendors that enter our office (including employees of the firm), and taking pride and ownership of their responsibilities and duties. This person will be responsible for answering and routing calls, entering information into our internal systems, communicating with clients, attorneys and other staff, assisting attorneys, paralegals, and management with administrative tasks, and providing general support to the smooth running of the office. This position requires extraordinary phone etiquette, the ability to efficiently multi-task and remain organized.

Essential job functions and duties

• Experience handling a multi-line phone system
• Extraordinary phone etiquette
• Strong organizational skills
• Manages front office area
• Orders supplies
• Ensures smooth overall day-to-day office operations from an administrative standpoint
• Proven people skills
• Able to Multi-Task
• Greeting clients and visitors and answering visitor inquiries
• Updating and maintaining extensive databases
• Scanning, photocopying, faxing and filing
• Collecting, sorting and distributing mail
• Other miscellaneous tasks as needed

Minimum requirements

• 2+ years receptionist or administrative office experience required
• Experience in a law firm highly preferred
• Excellent communication skills and strong phone etiquette
• Experience in the Microsoft Office Suite, Outlook, Word, and Excel
• Strong Word and word processing experience highly preferred
• Strong spelling and grammar skills
• Multi-line telephone system operation
• Quick learner with attention to detail
• Organized
• Ability to interact with co-workers to achieve a common goal
• Desire to learn new tasks and take on additional responsibility
• Strong work ethic
• COVID-19 Vaccination & Booster Policy

Full-Time: 40 hours a week (in office)
Days: Monday – Friday
Hours: 8:00 a.m. – 5:00 p.m.

We offer a competitive salary and benefits package, including medical, dental, vision and life insurance (100% paid by employer), 401K, PTO and provide parking.

If you are interested, please submit your cover letter, resume and desired salary to Cirila Walker at cwalker@lbbklaw.com, phone number 858-345-5079.

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As a Litigation Secretary at RWG, you will contribute your expertise to performing a variety of secretarial duties of a confidential nature for attorneys, paralegals, and/or managers. Your responsibilities as a Litigation Secretary will include maintaining positive contact with clients, attorneys, and staff while accomplishing these and other critical functions:

• Providing comprehensive secretarial support functions for attorneys and/or paralegals requiring knowledge of format, procedure, and specialized terminology relevant to the attorney/paralegal practice area
• Managing attorney/paralegal communications as requested (e.g., understanding attorney/paralegal preferences with regards to answering the phone/taking messages/using voice mail, responding to e-mail, processing postal mail, setting up video conferences, etc.)
• Create pleadings/discovery binders, index, organize, and file case documents
• Utilize docketing/calendaring department to track court and filing deadlines
• Preparing and processing appropriate Proof/Certificate of Service
• Coordinating logistics of depositions and/or mediations/arbitrations/trials (e.g. venue location, court reporter/videographer, etc.)
• Researching and obtaining a wide variety of information or documents requested by attorneys and/or paralegals using online or other research tools
• At attorneys’ direction, preparing materials such as correspondence, pleadings, petitions and general forms
• Extensive knowledge of litigation (e-filings) and trial procedures, federal, state and appellate court procedures, and federal and state court rules is required.
• Printing, scanning, organizing, transcribing, and distributing documents upon request, and/or coordinating with local copy center to arrange for copying, custom reprographics/binding, and messenger service
• Creating, maintaining, and distributing meeting materials for client matters per attorney/paralegal specifications
• Coordinating and arranging meetings, conference calls and travel arrangements for attorneys, paralegals, and/or clients
• Processing and monitoring attorney/paralegal expense reimbursements, reconciling smart phone charges, vendor bills, and check requests
• Assisting with special projects when necessary
• Promoting effective work practices, working as a team member, and showing respect for coworkers

As a Litigation Secretary, you will be expected to apply your organizational and communication skills while displaying a positive, high-energy attitude. The successful Litigation Secretary must have excellent verbal and written communication skills and possess a strong ability to work in a team environment with a customer-service focus. The Litigation Secretary should understand litigation terminology (e.g. interrogatory, deposition), demonstrate knowledge of litigation resources (e.g. online court/agency resources), and should have basic knowledge of components/structure for filing of motions and/or applications (e.g. summary judgment, discovery motions, ex parte).

A minimum of two (2) years of litigation administrative experience in a professional services environment is required.

Excellent spelling, grammar and punctuation is also required.

Essential Functions:

• Extensive knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules
• Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment
• Excellent technical, organizational, and administrative skills
• Strong interpersonal relationship skills
• Ability to prioritize and work independently
• Work well under pressure, remain flexible, be proactive, resourceful and efficient
• Ability to work overtime, as needed

For immediate consideration, please submit a resume to recruiting@rwglaw.com.

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Tesla is seeking a talented Senior Paralegal to join our legal team at our Fremont, CA or Austin, TX location. This role will directly support Tesla’s Employment Litigation Team. The ideal candidate will have technical acumen and experience with various types of Employment litigation, including administrative matters such as wage and hour claims, discrimination and harassment claims, workplace safety, HR policies and processes, and internal investigations. The position will report directly to the Associate Paralegal Manager, Employment Litigation.

Click here for job details.

Applicants to contact Tesla Recruiter, Rich Roberts.

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Tesla is seeking a talented Paralegal to join our Legal team at our Fremont, CA or Austin, TX locations. This role will directly support Tesla’s Consumer Litigation team. The ideal candidate will have technical acumen, the ability to manage and prioritize multiple tasks and duties, and solid experience with various types of litigation such as consumer demands, arbitrations, and complaints. The position will report directly to the Associate Paralegal Manager, Consumer and Product Liability Litigation.

Click here for job details.

Applicants to contact Tesla Recruiter, Rich Roberts.

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SALARY: $5,080 – $6,172 per month

JOB OPENING: 5637

THE COMMISSION ON JUDICIAL PERFORMANCE

The Commission on Judicial Performance is the independent state agency responsible for investigating complaints of judicial misconduct and for disciplining judges.

RESPONSIBILITIES

This position provides clerical, legal secretarial, and administrative support to staff counsel and the commission office, including typing, editing, and proofreading documents; establishing and maintaining hard copy and electronic files and records, scanning documents, and data entry; and assisting with preparation for commission meetings.  This position also provides other office support work as required, including furnishing information to the public and complainants, and screening and processing incoming mail and complaints in accordance with detailed procedures.  This position requires adhering to strict confidentiality guidelines.

MINIMUM QUALIFICATIONS

Equivalent of a high school education and two years of general secretarial or legal processing experience.  Additional directly related college-level education may be substituted for the experience on a year-for-year basis.

KNOWLEDGE AND ABILITIES

Knowledge of Microsoft Word and standard administrative office practices and procedures, including filing, business letter writing, and the standard format for correspondence and other documents; and correct business English, including spelling, grammar and punctuation.

Ability to communicate effectively and professionally in English, verbally and in writing, with attorneys, judges, commission staff, and the public; operate standard office equipment, such as personal computers, multi-line telephones, copiers, scanners, and fax machines; use standard and custom computer applications; perform detailed work with a high degree of accuracy; establish and maintain hard copy and electronic files and records; accurately type and transcribe; and maintain confidentiality and exercise discretion.

TO APPLY

This position requires completion of an application form, a resume, and a letter, expressing your interest in and highlighting any experience that you deem particularly relevant to this position.  Please apply by August 4, 2022. This position will remain open until filled. 

Request a printed application from:

Commission on Judicial Performance
455 Golden Gate Avenue, Suite 14400
San Francisco, California  94102
(415) 557-1200
(415) 865-4272 Telecommunications Device for the Deaf

Or, see website at http://www.courts.ca.gov.

PAY AND BENEFITS

Salary range: $5,080 – $6,172 per month

The Commission on Judicial Performance offers a comprehensive benefits package that includes:

• Health/Dental/Vision benefits program
• 13 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• Pre-Tax Parking Savings Program
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program

The Commission on Judicial Performance is an Equal Opportunity Employer.

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Salary: $3,717.00 – $5,034.00 per Month

Job Description:

The positions can be located in the following California Department of Insurance offices – Sacramento or Oakland (Alameda County).

Under general direction of the Deputy General Counsel or Legal Support Supervisor I, the Legal Secretary performs the full range of legal secretarial and administrative functions in support of the Legal Branch. The Legal Secretary types, formats, and files documents. Performs service of civil court and the Office of Administrative Hearings pleadings. Enters data into case systems, schedules meetings, maintains documents, copies and organizes exhibits and trial notebooks, prepares public records requests, and regulation submissions with the Office of Administrative Law. Arranges and places orders for legal services.

EXAMINATION INFORMATION:

You MUST take the LEGAL SECRETARY EXAMINATION to be eligible for appointment. Please click the link provided below for the examination information/instructions. Please read the entire examination bulletin. FAILURE TO SUBMIT ANY OF THE REQUIRED DOCUMENTATION LISTED IN THE EXAMINATION BULLETIN MAY RESULT IN DISQUALIFICATION FROM THIS EXAMINATION. 

LEGAL SECRETARY EXAMINATION LINK:
https://www.calcareers.ca.gov/JOBSGEN/5PB25.PDF

Working Conditions
• Work in a high-rise office building
• Ability to lift, carry, or otherwise transport documents to court, meetings, conferences, and other appearances

Desirable Qualifications

In addition to evaluating each candidate’s relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of: Technical legal terms and various legal forms and documents and their processing; modern office methods, supplies, and equipment; business English and correspondence.
• Ability to Type at a speed of 45 words per minute
• Experience processing a large variety of legal documents, spell correctly,
• Experience filing legal documents with the state and federal courts
• Excellent verbal and written communication skills

Click here to apply.

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Salary: $3,168.00 – $4,564.00 per Month
Link to Apply: https://www.calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=312936

Job Description:

Under the general supervision of the Legal Support Supervisor, the Senior Legal Typist (SLT) performs typing and semiprofessional duties for the Regulatory and Legal Services Division. The SLT prepares a variety of legal correspondence, legal opinions, administrative hearing briefs, memoranda and stock permits; and types, edits, and formats written documents including memoranda, letters and reports.

Why You’ll Love This Position:

• Flexible work options
• Opportunity for professional growth and advancement
• Work-life balance

Examination Information:

You MUST take the SENIOR LEGAL TYPIST to be eligible for appointment. Please click the link provided below for the examination information/instructions. Please read the entire examination bulletin. FAILURE TO SUBMIT ANY OF THE REQUIRED DOCUMENTATION LISTED IN THE EXAMINATION BULLETIN MAY RESULT IN DISQUALIFICATION FROM THIS EXAMINATION.

SENIOR LEGAL TYPIST EXAMINATION LINK:

https://jobs.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=5PB41

Desirable Qualifications:

• Ability to work independently and work well with teams
• Demonstrated skills in various Microsoft applications such as Microsoft Word, Excel, Access, Power Point and Outlook
• Excellent public relation and verbal communication skills
• Demonstrated ability to use good judgment at all times and to exercise a high degree   of initiative
• Ability to work with a high degree of accuracy and attention to details
• Experience in assisting attorneys with urgent, time-critical tasks
• Ability to meet multiple deadlines and perform under pressure

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Salary: $3,168.00 – $4,564.00 per Month
Link to Apply: https://www.calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=312890

Job Description:

Under the general supervision of the Legal Support Supervisor, the Senior Legal Typist (SLT) performs typing and semiprofessional duties for the Regulatory and Legal Services Division. The SLT prepares a variety of legal correspondence, legal opinions, administrative hearing briefs, memoranda and stock permits; and types, edits, and formats written documents including memoranda, letters and reports.

Why You’ll Love This Position:

• Flexible work options
• Opportunity for professional growth and advancement
• Work-life balance

Examination Information:

You MUST take the SENIOR LEGAL TYPIST to be eligible for appointment. Please click the link provided below for the examination information/instructions. Please read the entire examination bulletin. FAILURE TO SUBMIT ANY OF THE REQUIRED DOCUMENTATION LISTED IN THE EXAMINATION BULLETIN MAY RESULT IN DISQUALIFICATION FROM THIS EXAMINATION.

SENIOR LEGAL TYPIST EXAMINATION LINK:

https://jobs.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=5PB41

Desirable Qualifications:

• Ability to work independently and work well with teams
• Ability to meet multiple deadlines and perform under pressure
• Ability to work with a high degree of accuracy and attention to details
• Excellent public relation and verbal communication skills
• Experience in assisting attorneys with urgent, time-critical tasks
• Demonstrated ability to use good judgment at all times and to exercise a high degree of initiative
• Demonstrated skills in various Microsoft applications such as Microsoft Word, Excel, Access, Power Point and Outlook

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This position provides high-level secretarial and administrative support to litigation attorneys, from onset through post-trial. This role will be responsible for managing and storing and tracking large amounts of documents; preparing, organizing and maintaining deposition materials and summaries; assisting with trial and mediation preparation; assist with creation and editing of various legal forms, correspondence and documents. Must have advanced knowledge of court protocols and rules. To succeed in this role, candidate must be independent, have can-do spirit and be able to manage multiple projects and tasks.

This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor. It is an essential function of any remote role that the employee be available to attend in-person meetings, professional development sessions or to come to the office for other reasons, if the need arises. This position requires the individual reside in California, and will have a designation to one of Hanson Bridgett’s five office locations.

Responsibilities And Duties

• Experience with all aspects of State and Federal Civil litigation, including court rules, e‑filing, trial prep, document management and TOC/TOA creation.
• Responsible for document preparation of a variety of correspondence, reports, memoranda and legal documents required by the attorneys.
• Calendar administration and use of Compulaw My View to monitor and manage litigation deadlines.
• Must be able to handle both litigation and administrative tasks (travel arrangements, preparing monthly expense reports, assisting with time entry).
• Adept at handling a busy desk and working in a team model.
• Other duties as assigned.

Required Skills, Abilities and Qualifications

• Reliable, flexible and able to work with attorneys who have a variety of different working styles.
• Knowledge of State and Federal filing requirements.
• Proficient in MS Office, Acrobat, iManage, and commonly used legal applications.
• Ability to work under pressure and maintain flexibility regarding work assignments.
• Ability to work well with others, is collaborative, enjoys variety, and must thrive on the challenge of helping others to complete projects as a team.
• Excellent written and verbal communication with an attention to detail and the capacity to accurately edit work for spelling and grammar.
• Superb interpersonal skills for interacting with clients, attorneys (in-house and outside counsel) and other administrative professionals, with a commitment to superior client/attorney service.
• Flexible to work overtime.

Salary

Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience. If our values and vision match yours, we encourage you to apply.

Non-Discrimination Policy

Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of their ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran’s status, mental or physical disability, or pregnancy.

Contact Erika K. Hattenhauer at ehattenhauer@hansonbridgett.com to apply.

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The San Francisco office of Clark Hill LLP is seeking a Legal Administrative Assistant (LAA) to support its litigation and/or real estate attorneys. The ideal candidate will be proficient with Microsoft Office including Outlook, Word and Excel, including the use of styles and the creation and formatting of complex documents. This position reports to the Office Manager, as well as their assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of their assigned attorneys. This is a hybrid position with an in-office requirement of 3 days/week.

RESPONSIBILITIES/JOB DUTIES:

• Prepare/assist in preparation of pleadings and discovery.
• Assist in law and motion practice, including preparation of notices and declarations.
• Format, edit, and proofread legal documents with attention to detail.
• Coordinate multi party depositions and mediations; coordinate and schedule lay and expert depositions; prepare and serve subpoenas; arrange for court reporters/videographers.
• Maintain calendar for all assigned attorneys.
• Preparation and submission of new client and/or new matter forms.
• File and serve pleadings/discovery in state and federal actions.
• Plan and make travel arrangements for assigned attorneys.
• Prepare and submit expense reports and check requests.
• Prepare correspondence.
• Communicate with clients as needed.
• Assist in sending vendor and expert invoices to clients.

KNOWLEDGE, SKILLS, ABILITIES REQUIRED:

• BA/BS degree preferred.
• Minimum of four years of experience as a Legal Secretary or Administrative Assistant in a law firm or corporate law department.
• Familiarity with and strong working knowledge of legal terminology and legal processes.
• Knowledge of both state and Federal court rules, e-filing, and court procedures.
• Advanced skills in MS Word, Outlook, Excel, Adobe, legal billing and document management programs (iManage).
• Must be familiar with calculating court deadlines; experience with legal calendaring programs preferred.
• Superior communication and engagement skills, including the ability to interact credibly and diplomatically with individuals at all levels of the Firm including clients.
• Ability to be flexible to respond quickly and positively to shifting demands, and be able to communicate workload challenges to attorneys and/or administrative manager.
• Experience supporting multiple attorneys simultaneously.
• Ability to organize and prioritize numerous tasks and complete them under strict time constraints, and be able to communicate workload challenges to attorneys and/or administrative manager.
• Must be self-motivated with the ability to work independently and as a team member.
• Should be a dependable, trustworthy team player that thrives in a fast-paced litigation environment.
• Ability to act as back-up to other team members to support additional attorneys when necessary.

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Expiration Date: 5/9/22

Salary: $5,652.00 – $7,290.00 per Month
Job Description:

The California Department of Insurance is seeking to fill a Senior Legal Analyst position. The Senior Legal Analyst is the most experienced paralegal and provides legal analytical support in the most complex areas of law. The incumbent handles the intake and review of various documents, forms, and reports, provides legal support to attorneys, assist attorneys in conducting rule-making proceedings, responds to bureau related inquiries, and prepares various reports for the Assistant Chief Counsel. The incumbent may serve in a lead capacity over Legal Analysts and Legal Assistants.

Why You’ll Love This Position:

• Flexible work options
• Opportunity for professional growth and advancement
• Work-life balance

Examination Information:

PLEASE NOTE: Submitting your application for this job control, does not automatically grant you eligibility status. You MUST take the Senior Legal Analyst examination to be eligible for appointment to this classification. To take the examination, please click the link provided below to access the examination bulletin. Please read the entire examination bulletin for detailed information and examination instruction.

Senior Legal Analyst Exam: https://jobs.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=6PB18

Desirable Qualifications:

In addition to evaluating each candidate’s relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to work independently and in teams;
• Knowledge of legal reference materials, basic legal concepts, terminology, principles,     and procedures;
• Knowledge of the California Insurance Code and associated regulations and the       federal Affordable Care Act.
• Experience with reviewing contracts or insurance policies;
• Strong analytical and inter-personal skills;
• Excellent written and verbal communication skills;
• Completion of educational coursework in legal research and writing;
• Experience with using personal computer and computer applications and utilizing   computer legal research.

Please follow the below link to the job bulletin for full requirements and to apply today!

https://www.calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=301276

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Classification: 4

Weinberg, Roger & Rosenfeld is seeking an experienced and knowledgeable legal secretary who is highly organized, detail-oriented, self-motivated, professional, reliable and able to efficiently multi-task a very busy desk. Prioritizing is a must.

Minimum Requirements:

• 5 – 7 years legal secretary experience.
• Excellent word processing skills, including ability to generate TOC and TOA.
• High level of expertise with Word, Excel, Legal Solutions, Outlook.
• Familiarity with state and federal court rules.
• Experience with e-filing in both state and federal courts.
• Proven experience in supporting at least 3 attorneys efficiently.

Job Duties:

Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer.

Responsible for all aspects of processing secretarial work generated in connection with services provided for our clients, including, but not limited to:

• Utilizes a computer and/or typewriter to type correspondence, memoranda, reports and other documents.
• Prepare and process pleadings from both written and dictated sources and timely file, paper and/or electronic pleadings with the appropriate court or administrative agency, in accordance with each court or agency’s rules.
• Operates standard office equipment, including computer, copier, typewriter, digital transcription, transcription machine, facsimile, telephone and velobinding equipment.
• Must be proficient in Microsoft Office and navigating various court and other websites.
• Interact responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone.
• May be requested to screen calls and record messages.
• Route outgoing mail to specific delivery service for timely delivery.
• Utilizes master calendar and docket systems to obtain information. Establish and maintain deadline reminder systems in order to prioritize individual workloads and utilize master calendar and docket systems to obtain information on deadline reminders.
• Prepare ‘Blue Sheet’ for new file opening with information provided by attorney.
• Maintain client files in accordance with established procedures or upon instruction by attorney’s preference, including indexing and filing documents appropriately. May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed. All legal secretaries asked to schedule or calendar arbitrations will be provided training on the procedure. If Management wants a specific secretary to schedule and/or calendar arbitration, clear instructions of the assignment will be provided.
• May be required to provide ‘incidental’ training for the same or other classifications, consistent with the collective bargaining agreement.
• Make complex travel arrangements.

Knowledge Skills and Abilities Required:

• Ability to read and write in order to perform routine office correspondence, including independently writing correspondence at attorney’s direction.
• Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling).
• Ability to perform arithmetic calculations when verifying calculations on forms and documents.
• Approximately three years litigation secretary experience to perform the administrative duties in a professional services setting.
• Knowledge and ability to research state and federal court rules.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others.
• Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
• Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to efficiently operate standard office equipment including computer, copier, typewriter, transcription machine, facsimile, telephone systems, digital transcription and scanners for portable digital files (pdf).
• Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training.
• Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high.
• Perform administrative and other duties consistent with the position as requested. Regular and predictable attendance is an essential function of the job.
• The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements

Please send resume to: Jennifer Calhoun, Office Manager, Weinberg, Roger & Rosenfeld.

email:  jcalhoun@unioncounsel.net

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The San Francisco City Attorney’s Office is looking for a qualified and motivated law librarian to join our Office.

About the Office

The San Francisco City Attorney’s Office is an innovative, nationally-recognized municipal law office working to protect and advance the rights and interests of the City and County of San Francisco and its residents. With just over 300 talented, dedicated, and diverse employees, the Office provides exceptional legal services to the City’s Mayor, Board of Supervisors, officials, and departments. Our work empowers City leaders with effective, responsive and creative legal solutions and representation so they can deliver critical public services and our affirmative advocacy enhances the lives and wellbeing of San Francisco’s residents and visitors.

The Office recognizes that diversity in the backgrounds, ideas and lived experiences of our employees enriches our workplace and enhances our work. We aspire to recruit, employ, retain and promote capable individuals representing the full spectrum of our community, and welcome all candidates, including candidates of any race, religion, national origin, gender, gender identity or expression, sexual orientation, age, and candidates with disabilities. We have a clear vision: to be the place where a diverse mix of talented people want to come and stay, and where employees feel welcomed, engaged and valued for their work and contributions to the Office and the City. To learn more about the Office’s efforts to provide a welcoming, diverse, equitable, and inclusive workplace please click here.

To learn more about the City Attorney’s Office please visit: https://www.sfcityattorney.org/

About the Library

The Office has two main libraries that the librarian is responsible for updating and maintaining. The librarian also assists with managing the Office’s online subscriptions with Westlaw, Lexis Nexis, and Wolters Kluwer. The librarian assists attorneys, paralegals, and legal assistants across the Office in locating hard to find articles, gathering legislative histories, and other legal research projects.

Librarian Responsibilities

The Librarian reports to the Office’s Manager of Legal Support and Administrative Services, and takes assignments from attorneys, paralegals, and legal assistants across the Office. The responsibilities listed below represent the range of duties that may be assigned and are not intended as an exhaustive list.

• Provide reference services, manage the law library’s collection development, use the public library interlibrary loan program, and catalogue library materials.
• Obtain and maintain passwords and access to Westlaw, Lexis, and Wolters Kluwer for users.
• Work with Deputy City Attorneys to update and renew all contracts.
• Evaluate and recommend new titles for acquisition, whether print titles or databases.
• Evaluate usage/cost statistics for all online products and print continuations.
• Forward daily legal news emails to different teams or individuals.
• Update and maintain all hard copy books.

Minimum Qualifications

• M.L.S., M.L.I.S. or equivalent degree from an ALA-accredited school and/or a J.D. from an ABA – accredited law school; OR
• Paralegal certificate from an ABA-approved program, or other significant work experience that satisfies statutory requirements (i.e., Cal. Bus. & Prof. Code § 6450 compliant).

Desired Qualifications

• One year of experience in a law firm setting.
• Two years of responsible computer-related experience in a law library, experience providing legal reference and/or teaching/training experience and experience in web interface designs.
• Knowledge of WESTLAW, LEXIS, Internet legal resources and/or other on-line databases and software applications.
• Excellent oral and written communication.
• Able to communicate effectively and tactfully with attorneys, office personnel, vendors, and representatives of other governmental departments/entities; and to accept and implement written and oral instructions.
• Ability to work independently, as well as collaboratively with Office employees.
• Ability to manage multiple tasks and deadlines, and prioritize and complete multiple assignments.
• Adept in Microsoft Office Suite.
• Strong interpersonal skills and a positive attitude.
• Commitment to valuing diversity and contributing to an inclusive working and learning environment.
• Desire and ability to work successfully as part of a team.
• Bachelor’s degree from an accredited college or university.

Salary and Benefits

The position has a five-step salary scale ranging from $86,121 – $104,624. The successful candidate will be placed at a salary step based on years of experience and additional relevant degrees, certifications, credentials or skills. The City offers robust health, retirement and other benefits. For more information please visit: https://sfdhr.org/benefits-overview. Legal Assistants are represented by the International Federation of Professional & Technical Engineers, Local 21, which has a Memorandum of Understanding with the City that can be found at MOU.

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The San Francisco City Attorney’s Office is looking for a qualified and motivated Litigation Support Analyst, to join its Information Support (IS) Team.

About the Office

The San Francisco City Attorney’s Office is an innovative, nationally-recognized municipal law office working to protect and advance the rights and interests of the City and County of San Francisco and its residents. With just over 300 talented, dedicated, and diverse employees, the Office provides exceptional legal services to the City’s Mayor, Board of Supervisors, officials, and departments. Our work empowers City leaders with effective, responsive and creative legal solutions and representation so they can deliver critical public services and our affirmative advocacy enhances the lives and wellbeing of San Francisco’s residents and visitors.

The Office recognizes that diversity in the backgrounds, ideas and lived experiences of our employees enriches our workplace and enhances our work. We aspire to recruit, employ, retain and promote capable individuals representing the full spectrum of our community, and welcome all candidates, including candidates of any race, religion, national origin, gender, gender identity or expression, sexual orientation, age and candidates with disabilities. We have a clear vision: to be the place where a diverse mix of talented people want to come and stay, and where employees feel welcomed, engaged and valued for their work and contributions to the Office and the City.

The Office has established Affinity Groups to foster community and inclusivity, and provide safe spaces for employees with shared identities and their allies to gather, share thoughts and experiences, and create opportunities for employees to connect; these Groups include: African American/Black American; Asian Pacific American Alliance; First Generation Professionals; La Alianza; LGBTQ+; Native American; and Women’s Initiative. The Office also has a New Parents Network for parents of young children to connect and find support and community with their Office colleagues. And the Office has a Racial Equity Task Force to recommend steps to: increase racial and ethnic diversity through improved outreach, recruiting and hiring; enhance Office culture to make the Office more supportive, aware, communicative, and empathetic to its diverse employees; and retain our diverse workforce and provide fulfilling and rewarding work and professional development. To learn more about the Office’s efforts to provide a welcoming, diverse, equitable, and inclusive workplace please click here.

To learn more about the City Attorney’s Office please visit: https://www.sfcityattorney.org/

About the IS Team

The IS Team is made up of ten employees supporting all Technology needs for the City Attorney’s Office. This position will report to the Litigation Support Coordinator and will assist

with supporting all Litigation Support Tools including Ipro, CaseMap/TimeMap, Text Map, Law PreDiscovery, Trial Director. This position is an addition to the Team.

Litigation Support Analyst Position and Responsibilities

The Litigation Support Analyst will work collaboratively with members of the Litigation Support Team as well as Deputy City Attorneys, Paralegals and Legal Assistants in a fast-paced, high- volume civil litigation practice. The responsibilities listed below represent the range of duties assigned and are not intended as an exhaustive list.

• Act as an internal litigation support consultant and provide direct support to attorneys and legal support staff to develop, implement and support efficient, cost-effective discovery processes, case automation systems, and practice support applications.
• Consult with practice teams to identify and implement best practices for the identification, preservation, collection, analysis, processing, review, and presentation of paper and electronic discovery materials.
• Advise, consult, and assist attorneys and paralegals on eDiscovery case management, as well as act as a liaison with eDiscovery vendors
• Stay current on the rapidly changing technology developments relating to litigation support.
• Coordinate and monitor our use of litigation support vendors.
• Create, update, and maintain databases in practice support applications, including but not limited to: Ipro, CaseMap/TimeMap, Text Map, Law PreDiscovery, Trial Director and be familiar with hosted solutions (for example, kCura Relativity, etc.) or other similar litigation support and eDiscovery software tools as required.
• Identify case-specific litigation support application needs with attorneys, paralegals and clients.
• Develop, maintain, and troubleshoot case-specific databases, image bases, and image load files, to facilitate the retrieval of documents and testimony during discovery and trial preparation.
• Conduct automated searches to prepare for depositions, hearings and trials.
• Proficient using Text Pad and Microsoft Excel to manage and manipulate data files.
• Manage City Attorney Opinion Database.

Minimum Qualifications

• Paralegal certificate from an ABA-approved program, or other significant work experience that satisfies statutory requirements (i.e., Cal. Bus. & Prof. Code § 6450 compliant).
• Minimum five years of experience as a paralegal or legal assistant, which includes a minimum of two years of experience as a litigation support analyst or project manager in a civil litigation law firm.

Desired Qualifications

• Excellent verbal and writing skills, and an ability to work independently, as well as collaboratively with attorneys, other paralegals, legal assistants, secretaries and others.
• Ability to analyze legal problems, and perform detailed analytical work with accuracy and initiative.
• Ability to manage multiple tasks and deadlines, accept and implement written and oral instructions, and communicate effectively and tactfully with attorneys, office personnel, court personnel, vendors and representatives of other governmental departments/entities and the general public.
• Working knowledge of civil legal procedures, legal terminology and court rules.
• Adept in Microsoft Office Suite.
• Experience with Adobe Professional, Cisco WebEx, Microsoft Teams, TextMap, IPRO Eclipse, CaseMap, Trial Director, or other similar software. Experience with Relativity a plus.
• Strong interpersonal skills and a positive attitude.
• Commitment to valuing diversity and contributing to an inclusive working and learning environment.
• Desire and ability to work successfully as part of a team.
• Bachelor’s degree from an accredited college or university.

Salary and Benefits

The position has a five-step salary scale ranging from $107,718 – $130,884. The successful candidate will be placed at a salary step based on years of experience and additional relevant degrees, certifications, credentials or skills. The City offers robust health, retirement and other benefits. For more information please visit: https://sfdhr.org/benefits-overview. Paralegals are represented by the International Federation of Professional & Technical Engineers, Local 21, which has a Memorandum of Understanding with the City that can be found at MOU.

COVID-19 Vaccination Required as a Condition of Employment

The City and the Office are committed to the health and safety of our employees. Under the City’s Vaccination Policy, all City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment. For details on how this condition applies to your employment, please click here.

Application
To apply for this position, please submit your resume and cover letter by March 25, 2022 here: https://smrtr.io/8kRpL.

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Office of Chief Trial Counsel

Salary Range: $61, 825  – $82,438

Non- Exempt / Union Represented

The AA II position will be responsible for assisting staff members and directing coverage work for absentee support staff. Perform preliminary research, collect information and data, such as issuing subpoenas. Assist in analysis of collected data and information, compiling data from subpoenas onto an excel spreadsheets. Utilizing our Case Management System for maintaining case files, which includes correspondence, case status changes, closing cases, etc.  Assume primary responsibility for conducting and/or overseeing special projects, as necessary.

DEFINITION

Under general direction, the Administrative Assistant II (AAII) assists professional, supervisory or executive staff member(s) in accomplishing administrative duties and responsibilities of the department, unit or individual staff member, to which the position is assigned, by completing administrative responsibilities and other duties as assigned. In addition, the AAII coordinates special projects, performs research, analysis, evaluation and report preparation; and other duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is the journey-level classification in the Administrative Assistant classification series. Incumbents work under general supervision and independently perform the full range of duties, including the more difficult department specific clerical office and staff support duties.

The Administrative Assistant II classification is distinguished from the Senior Administrative Assistant classification by the latter’s ability to perform the most advanced complex duties and may serve in a lead capacity over lower level staff.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to the following:

• Assists executive staff members in training and directing the work of subordinate support staff.
• Coordinates administrative procedures and/or programs within the office or unit to which the position is assigned.
• Assists with the evaluation of administrative problems and procedures and recommends solutions and/or prepares reports with alternative methods of procedures to the responsible authority. In addition, the AAII may participate in meetings and planning sessions to facilitate inter-office and intra-office communication, cooperation and information.
• Provides technical support and training in office technology in such areas as telephones, voicemail, e-mail, computer programs and databases and file maintenance operations to other personnel.
• Conducts special studies and investigations, performs preliminary research, collects information and data, analyzes and/or assists in analysis of collected data and information and coordinates and manages the preparation of resultant memoranda, reports or other documents for review, amendment and/or approval by responsible authority.
• Assumes primary responsibility for conducting and/or overseeing special projects, as necessary.
• Oversees the flow of information regarding the department to the general public or internal constituents and acts as a resource to the staff for non-routine or sensitive inquires and/or requests.
• Assumes primary responsibility in the preparation of Board of Governors and Board Committee agenda items, memorandum, and reports of other documents.
• Assists in the preparation of budgets and statistical analyses.
• Performs other similar or related duties, which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described.

EMPLOYMENT STANDARDS

Knowledge of:

• Principles and techniques of budget preparation and maintenance.
• Computer information systems, including personal computer application, spreadsheet programs and word processing programs.
• Problem identification, analysis and evaluation.
• Research techniques and procedures.
• Coordination and operation of programs.
• Centralized information and data based record keeping systems.
• Principles of composing correspondence and preparation of minutes, agendas and special reports.
• Obtain a working knowledge of the State Bar offices and their functions and a general knowledge of other agencies and their interface with the State Bar.
• Principles of project supervision and leadership.
• The basic rules of vocabulary, grammar, spelling and punctuations as specified in Webster’s New Collegiate Dictionary.
• Business math for completing non-technical calculations such as addition, subtraction, multiplication and division.

Ability to:

• Possess the visual capability and digital dexterity to operate a computer and other standard office equipment.
• Make fine visual distinction upon proofreading written documents and viewing information on a computer screen.
• Communicate clearly and effectively in person and in writing.
• Obtain and present material in oral and/or written form.

Minimum Qualifications:

Education:

• Possession of high school diploma or equivalent.

Experience:

• Minimum three (3) years of increasingly responsible clerical experience.

Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar’s selection process for this classification.

License, Certificate, Registration Requirements:

• None required.

Physical Requirements:

• Sit for extended periods of time.
• Make fine visual distinctions upon proofreading written document and viewing information on a computer screen.
• Ability to lift up to 25 pounds.
• Possess visual capability and digital dexterity to operate a computer and other standard office equipment.
• Digital dexterity to assemble, retrieve and replace files.
• Frequent and ongoing use of a telephone and computer terminal.

Condition of Employment

Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.

Apply Here

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Stoel Rives LLP has an immediate opening for a Litigation Practice Assistant in either of our Sacramento or San Francisco offices. This position provides legal and administrative support to attorneys in our Litigation, Labor & Employment and Environmental, Land Use, & Resources practice groups. Stoel Rives is an Equal Opportunity Employer.

Education & Experience

High school diploma or GED equivalent required. At least five years of experience providing legal administrative support, preferably in the areas of litigation, environmental and/or employment law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Familiarity with local labor and environmental administrative agency filing is a plus. Basic understanding of client billing practices preferred.

Normal Work Hours

This position is non-exempt and eligible for overtime compensation. Regular office hours are 8:30 a.m. to 5:00 p.m., Monday through Friday. Overtime may be required on occasion. Employees in good standing after six months of employment may be considered for remote work flexibility up to two days per week.

Click here to apply.

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Smith Shapourian Mignano PC (“SSM”) is a women- and minority-owned boutique law firm servicing emerging companies, venture capital firms and small businesses.  We are committed to providing an alternative to a 2000+ billable year so that our associates and partners alike can establish a healthy work-life balance.  At this time, we are looking for an administrative assistant with 2-4 years of relevant experience in general corporate/tech transactions, M&A, or EC/VC departments.

Administrative Assistants

What we offer:

• Commitment to work-life balance, and respect for personal time outside of regular business hours
• Flexible work schedule for individuals with other life commitments
• 10-20 hours per week OR full time if preferred
• $25-30/hour based on experience
• 15 vacation days (in addition to standard federal holidays) and Mental Health Break between December 25 and January 1
• Health care reimbursement up to $500/month (if full time)
• Mac and Google Suite technologies
• Commitment to a fully virtual workplace

We seek candidates who share our Firm values of:

1. Transparency
2. Mental health and wellness, both individually and as a firm that grows together
3. Respect as to all members and employees of the firm, clients, business partners, etc.
4. Sponsorship and allyship towards all members of the firm, including intersectional and diverse individuals who are not supported by traditional law firm models, so as to promote retention and promotion
5. Collaboration, teamwork, and helpfulness across file matters and with all members of the team
6. Demonstrated interest in and supportive of the Firm’s DEI Policyand efforts
7. Flexibility in working hours, based on individual schedules  
8. Entrepreneurialism; the ability to establish expertise and build out new practice areas

​Smith Shapourian Mignano PC is an equal opportunity employer.  The firm does not discriminate on the basis of race, religion, color, sex, age, medical condition, disability, marital status, national origin, sexual orientation, gender identity and expression, gender, transgender, creed, citizenship status, ancestry, pregnancy, childbirth or related medical conditions, medical condition including genetic characteristics, mental or physical disability, or veteran or military status.  

If interested, please contact: lmignano@smithshapourian.com.

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San Francisco IP and Commercial Litigation Boutique seeks contract litigation paralegal with BigLaw or high-end boutique experience to help with eDiscovery and trial.

Significant complex litigation and eDiscovery experience required, as are excellent communication and analytic skills.  Must be proficient with Relativity. Trial and trial-software experience a plus.

This is a remote position that would begin as contract, part-time work and could evolve into a full-time litigation support role.  Pay based on background and experience.

Interested candidates should send CV in PDF format to paralegalCV22@gmail.com.

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Classification: 4

Weinberg, Roger & Rosenfeld is seeking an experienced and knowledgeable legal secretary who is highly organized, detail-oriented, self-motivated, professional, reliable and able to efficiently multi-task a very busy desk.  Prioritizing is a must.

Minimum Requirements:

• 5 – 7 years legal secretary experience.
• Excellent word processing skills, including ability to generate TOC and TOA.
• High level of expertise with Word, Excel, Legal Solutions, Outlook.
• Familiarity with state and federal court rules.
• Experience with e-filing in both state and federal courts.
• Proven experience in supporting at least 3 attorneys efficiently.

Job Duties:

Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer.

Responsible for all aspects of processing secretarial work generated in connection with services provided for our clients, including, but not limited to:

• Utilizes a computer and/or typewriter to type correspondence, memoranda, reports and other documents.
• Preparation and processing of pleadings from both written and dictated sources and timely filing, paper and/or electronic, such pleadings with the appropriate court or administrative agency, in accordance with each court or agency’s rules.
• Operates standard office equipment, including computer, copier, typewriter, digital transcription, transcription machine, facsimile, telephone and velobinding equipment.
• Must be proficient in Microsoft Office and navigating various court and other websites.
• Interacts responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone.
• May be requested to screen calls and record messages.
• Route outgoing mail to specific delivery service for timely delivery. 
• Utilizes master calendar and docket systems to obtain information.  Establish and maintain deadline reminder systems in order to prioritize individual workloads and utilize master calendar and docket systems to obtain information on deadline reminders.
• Prepares ‘Blue Sheet’ for new file opening with information provided by attorney. 
• Maintains client files in accordance with established procedures or upon instruction by attorney’s preference, including indexing and filing documents appropriately.
• May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed.  All legal secretaries asked to schedule or calendar arbitrations will be provided training on the procedure.  If Management wants a specific secretary to schedule and/or calendar arbitration, clear instructions of the assignment will be provided.
• May be required to provide ‘incidental’ training for the same or other classifications.  Consistent with the collective bargaining agreement.
• Make complex travel arrangements.

Knowledge Skills and Abilities Required:

• Ability to read and write in order to perform routine office correspondence, including independently writing correspondence at attorney’s direction.
• Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling).
• Ability to perform arithmetic calculations when verifying calculations on forms and documents.
• Approximately three years litigation secretary experience to perform the administrative duties in a professional services setting.
• Knowledge and ability to research state and federal court rules.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others.
• Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
• Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to efficiently operate standard office equipment including computer, copier, typewriter, transcription machine, facsimile, telephone systems, digital transcription and scanners for portable digital files (pdf).
• Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training.
• Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high.
• Perform administrative and other duties consistent with the position as requested. Regular and predictable attendance is an essential function of the job.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Jennifer Calhoun
Weinberg, Roger & Rosenfeld
A Professional Corporation
1375 55^th Street
Emeryville, CA 94608
510-337-1001 Phone
510-337-1023 Fax
jcalhoun@unioncounsel.net

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Lewis & Llewellyn LLP, one of California’s premier litigation boutiques, has an opening for an e-filing specialist with at least 5 years‘ experience filing documents in California and federal court. The firm is seeking a self-starter with ample experience who enjoys e-filing and is eager to manage the firm’s e-filing calendar. A positive attitude and willingness to work with the firm’s existing staff team is essential.  It is possible this could be a remote position. 

Tasks and Responsibilities:

• Prepare, file and serve all manner of documents in California and federal court, including knowledge of applicable rules
• Research (local rules; review e-filings for compliance with local rules)
• Manage the firm’s e-filing calendar
• Draft standard pleadings and litigation documents (notices, declarations, separate statement, proposed orders etc.)
• Familiarity with civil discovery
• Willingness to assist in preparation of cases for arbitration and trial
• Cite checking legal briefs

Skills and Education:

• At least 5 years’ e-filing experience in California and federal court
• Expertise in e-Filing and electronic filing systems, and an eagerness to manage the firm’s filing calendar.
• Have advanced knowledge of state, federal and local rules to insure compliance when filing documents with the courts
• Experience supporting busy litigators through trial in state and federal courts
• Experience managing discovery in California civil litigation cases in state and federal courts
• Ability and willingness to share knowledge in a helpful manner to team members
• Strong project management skills
• Ability to work as a team member, but make independent judgments
• Excellent verbal and written communication skills
• Excellent experience with legal software and the ability and comfort of learning new software
• Acute attention to detail
• Positive, friendly attitude a must

Advanced Level of Software Experience on:

• Adobe Pro
• Word, Outlook, PowerPoint and Excel
• com or other Calendaring Software
• Electronic Filing in Federal and California Courts
• Logikcull, Relativity or other e-discovery software
• Use of eFiling portals such as OneLegal, File and Serve Xpress and CM/ECF for Federal Court
• Westlaw and/or Lexis Nexis
• Transcript managers

We offer exceptional career opportunities in an environment that is challenging, rewarding, and different from our competitors. Our employees enjoy a hybrid, predominately WFH work schedule, a competitive compensation and benefits package, and diverse environment in which they can build a long and rewarding career and reap the rewards of their success.

How to Apply

To inquire about joining our team, please send a cover letter describing your interest in our firm and a copy of your resume and salary requirements to lpiazza@lewisllewellyn.com.

Lewis & Llewellyn is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

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Under the general supervision of the Legal Support Supervisor, the Senior Legal Typist (SLT) performs typing and semiprofessional duties for the Regulatory and Legal Services Division. The SLT prepares a variety of legal correspondence, legal opinions, administrative hearing briefs, memoranda and stock permits; and types, edits, and formats written documents including memoranda, letters and reports.

Occasional travel may be required within the state of California via private or public transportation (i.e., automobile, airplane, etc.). Travel may include overnight stay.

ADDITIONAL INFORMATION:

• Senior Legal Typist’s positions in Alameda County receive salary rates – Start Range A $3168  – Start Range B $3542.
• Required Documents Include – Supplemental Questionnare (Completed and Uploaded) (See Below – Required Application Package Documents)

EXAMINATION INFORMATION:

You MUST take the SENIOR LEGAL TYPIST to be eligible for appointment. Please click the link provided below for the examination information/instructions. Please read the entire examination bulletin. FAILURE TO SUBMIT ANY OF THE REQUIRED DOCUMENTATION LISTED IN THE EXAMINATION BULLETIN MAY RESULT IN DISQUALIFICATION FROM THIS EXAMINATION. 

SENIOR LEGAL TYPIST EXAMINATION LINK:
https://jobs.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=5PB41

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Apex Family Law is searching for an energetic and experienced individual to join our administrative team. At Apex, we pride ourselves on delivering excellent legal services to our clients, while maintaining a vibrant, friendly, team-based workplace. Maintaining this environment takes the commitment, competency, and collaborative spirit of everyone in our organization.    

The ideal candidate will be involved in several essential firm responsibilities, including litigation calendaring, incoming and outgoing mail, and support to our legal and administrative teams.  This will require an individual who is well organized, can juggle various tasks throughout the day to meet strict, often quick deadlines. Equally as important are the abilities to work independently, communicate effectively in a professional manner, practice strong critical thinking skills, and exercise high-level confidentiality and discretion.  

Tasks will include:  

• Performing all firm litigation calendaring.  
  • A familiarity with legal documents is necessary to ensure that all case activities and filing deadlines are properly reflected on calendar.
• Processing incoming and outgoing mail.
  • The position requires working in the firm’s downtown San Francisco office to process incoming and outgoing mail.
• Other Administrative responsibilities include:
  • Supporting the President and Executive Director.
  • Coordinating with vendors and other service providers.
  • Assisting with firm events and meetings.
  • Filing documents.
  • Other administrative tasks as necessary.

Generally, if the calendaring and mail activity is complete, other duties may be completed remotely.  Apex Family Law offers competitive compensation, your choice of a PPO or Kaiser medical plan, dental, vision, disability and a generous 401(k) plan. We look forward to hearing from you.  Please email your cover letter and resume in PDF format with “Legal Administrative Assistant” in the subject line to Recruitment@Apexfamilylaw.com.

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Apex Family Law is looking for an Executive Assistant to support the President of our growing and fast-paced law firm.  Our dedicated team are experts in representing individuals, families, and entities facing significant and difficult transitions related to both family and probate law. At Apex we pride ourselves on delivering excellent legal services to our clients, while maintaining a vibrant, friendly, team-based workplace. Maintaining this environment takes the commitment, competency, and collaborative spirit of everyone in our organization.    

Our ideal candidate will have the ability to work both independently and one-on-one with the President, demonstrate exceptional organizational skills, possess strong problem-solving skills, and have the ability to communicate in a professional demeanor.  Additionally, the Executive Assistant will perform essential firm responsibilities, while collaborating with a fun, creative/critical thinking team. 

The Executive Assistant’s tasks include:  

• Organizing and coordinating all firm-related appointments, meetings, and conferences for the President
• Responsibility for the President’s firm calendar
• Maintenance of the President’s inbox, filing away emails and attachments
• Filing and database management
• Creation and editing of documents
• Assistance with networking efforts
• Point of contact with consultants, clients, internal and external attorneys
• Supporting the Administrative Team
• Coordinating with vendors and other service providers
• Assisting with firm events and meetings
• Other administrative firm functions and special projects as needed

Requirements:

• 5 years minimum administrative/professional/management experience (law firm experience a plus)
• Ability to work well under pressure, juggle and prioritize multiple tasks and projects simultaneously, often with tight deadlines
• Advanced working knowledge of Microsoft Office Suite and Adobe Acrobat
• Excellent communication skills both written and verbal
• Strong attention to detail including proofreading
• Exercise high-level confidentiality and discretion

Apex Family Law, while operating remotely, is based in San Francisco with satellite offices in Santa Barbara and Los Angeles. We offer competitive compensation, a 401(k), medical, dental, vision and other benefits. We look forward to hearing from you.  Please email your cover letter and resume in PDF format with “Executive Assistant” in the subject line to Recruitment@Apexfamilylaw.com.

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Apex Family Law, a San Francisco based boutique law firm specializing in complex family law and probate litigation is seeking a full-time associate attorney for our busy practice.  We pride ourselves on delivering excellent legal services to our clients, while maintaining a vibrant, friendly, team-based workplace. Maintaining this environment takes the commitment, competency, and collaborative spirit of everyone in our organization.  

 

The ideal candidate will have:

• 2-5 years civil litigation experience.
• An interest in practicing Family and Probate law.
• Excellent written and oral communication skills.
• A strong work ethic and the ability to manage multiple clients and deadlines.
• The ability to multi-task in a fast-paced environment while maintaining professionalism.
• Thoughtful interpersonal skills with an eye towards our firm values.
• The desire to excel.
• Residency in the Bay Area.

Apex Family Law is a remote work environment that provides the excellence of a large law firm without the corresponding hourly requirement.  We understand the importance of ensuring that our attorneys be provided with the resources and training they need, as our cases require astute attorneys with superior legal acumen and commitment to the exceptional practice of law.

Apex Family Law compensation and benefits are top of market and include your choice of a PPO or Kaiser medical plan, dental, vision, disability and a generous 401(k) plan. We pay for specializations, bar dues, CLE and other professional training.

Please email your cover letter and resume in PDF format with “Associate Attorney” in the subject line to Recruitment@Apexfamilylaw.com. Be assured that all communication and applications will be handled with discretion.  We look forward to hearing from you soon.

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Depending on performance of business and at discretion of partners, office manager will become eligible for retirement contribution equal to ¼ of annual pay (up to applicable maximum) starting in 13th month of employment.

Medical, Dental, Vision, and Long-Term Disability insurance, fully covered Paid vacation of a total of 10 days per year

Weekdays, 9 am – 5:30 pm with 1 hour for lunch

Seeking drect applications from individual candidates only. We will not respond to recruiters or agencies.

Swanson & McNamara LLP is seeking an office manager. This is a full-time, administrative position currently including both remote work as well as in-office days at our office in the Financial District near Montgomery BART Station. We are a boutique criminal defense firm mainly working on federal cases.

As office manager, you will be responsible for managing the administrative functions of the firm such as client billing, reviewing and assessing invoices provided to the firm for payment, interacting with the firm’s bookkeeper, and keeping current with repeat vendors and subscriptions for services. This is a billing-heavy role and requires diligence in meeting deadlines and ensuring appropriate follow up with payors. You will also work with our paralegal on legal secretary tasks, such as assisting with filings, scheduling calls and meetings, and interacting with clients and court staff. The office manager is the firm’s point-of-contact for vendors, building management, and IT and accounting contractors. This role is also in charge of maintaining strong cyber security practices throughout the firm. The office manager ensures that the downtown office is stocked with supplies and ready for client meetings at any time.

We are looking for candidates with excellent judgment, discretion, and self-governance. Our office manager must be compassionate, patient, steady under pressure, and highly organized. To succeed in this position, our office manager should be task-oriented, capable of triaging tasks by importance, and efficiency-minded.

Full training on our office systems will be provided by our outgoing firm administrator at the start of your employment.

Required skills & experience: Microsoft Office including basic Excel and Word, Adobe Acrobat, customer service, scheduling, answering and directing calls, and a willingness to learn basic bookkeeping and billing.

Highly desirable skills & experience: TimeSlips or any other hourly billing platform, intermediate-to- advanced Microsoft Excel, billing software, and interest in the legal field.

Please email Kelsey@smllp.law with a cover letter and your resume, with “Office Manager position” in the subject line to apply.

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JOB SUMMARY:

The Office of the County Counsel provides legal services to the Board of Supervisors, elected officials and County departments and agencies.  It consists of approximately 60 employees and is located in downtown Oakland at 12^th and Oak Streets, near Highway 880 and BART.

Working a 37.5-hour week, you will be providing a wide range of civil legal secretary support in the areas of litigation and legal transactional matters.  Duties include, but are not limited to, civil legal document and correspondence preparation, calendaring, case/file management, court filings, and litigation activities.  You will be part of a team working in a fast-paced environment.

QUALIFICATIONS NEEDED:

• The equivalent of three years of full-time experience performing the duties of a legal stenographer or legal secretary for attorneys or judges in a civil legal environment that included preparation of documents such as pleadings, briefs, legal memoranda and opinions, and other papers containing extensive legal citations.
• Completion of one year of legal secretarial training curriculum in a recognized business college may substitute for one year of the required experience listed above.
• The successful candidate will have experience in: e-filing (state and federal courts); preparing documents such as pleadings, briefs, legal memoranda, opinions, and other documents containing extensive legal citations, as well as pre-trial and trial documents; and case/document management software; Extensive knowledge of civil legal terminology, forms and documents; legal calendaring, indexing and file maintenance, and court filing procedures.
• Expertise in Microsoft Office Suite and strong verbal and written communication skills.
• A typing certificate with a net typing speed of 50 net words per minute must be submitted.  The certificate must be dated within six (6).

COMPENSATION AND BENEFITS:

• The salary range is $2,973.00 – $3,117.75 biweekly ($77,298.00 – $81,061.50 annually). Benefits include medical and dental insurance for employee and dependents, life insurance, vacation leave, sick leave, holidays, defined retirement plan and a deferred compensation plan as well as other benefits

TO APPLY:

Please send your resume to Ellen Duenas, Law Office Manager at occ@acgov.org.

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Location: Silicon Valley Office, 333 W. San Carlos St., Suite 1625, San Jose, CA
Recruiting Email Address: Sonya.coleman@jacksonlewis.com

Job summary:

The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. Our best legal secretaries are creative, work well independently and add value to our overall organization.  Our ideal candidate is an organized, detail-oriented team player possessing at least 3 years recent litigation secretary experience (including electronic court filing) who demonstrates their knowledge and expertise by engaging in and supporting our work with our clients.

Duties and Responsibilities:

• Engage in the work of the attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources.
• Handle a wide variety of complex and confidential time-sensitive material.
• Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed (including proofreading).
• Provide support to up to four attorneys in employment litigation, affirmative action, class action and other related matters and backup support as needed.
• Act as liaison with internal departments and outside agencies.
• Coordinate docketing for litigation attorneys, maintain calendars and CLE records.
• Communicate with clients, courts and litigation vendors, including frequent scheduling of depositions and mediations.
• Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.
• Prepare expense reports and assist with billing and collections as needed.
• Perform various office and client filing (electronic and paper).

Skills and Educational Requirements:

• Three+ years recent litigation legal support experience, experience in the labor and employment field highly preferred.
• Familiarity with California state and federal rules and procedures required.
• Must have a solid understanding of technical legal terminology as well as court filing processes.
• Experienced with trial preparation and briefs a plus, including preparing tables of contents and authorities.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to timely respond to deadlines as well as balance workload.
• Solid knowledge of Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.
• Punctual with excellent attendance.
• High School diploma or equivalent required.
• 4 year college degree preferred.

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de la Peña & Holiday is seeking an experienced and knowledgeable legal secretary for a full-time position in our San Francisco Financial District office.  We need someone who is highly organized, detail-oriented, self-motivated, professional, reliable and able to efficiently multi-task a busy desk.  The ability to prioritize, follow up and complete assigned tasks and communicate well are of paramount importance.  All candidates must be able to communicate effectively and efficiently through Zoom, Zoom chat, telephone and email as our attorneys typically work remotely.    

All candidates must also have:

• At least three years’ experience as a litigation legal secretary.
• Excellent word processing skills, including ability to generate TOC and TOA using Word, not Best Authority or any other vendor program.
• High level of expertise with Word, Excel, Westlaw Form Builder, Outlook.
• Familiarity with state and federal court rules.
• Experience with e-filing in both state and federal courts.
• Proven experience in supporting at least 3 attorneys efficiently.

This position is to support three attorneys on primarily insurance defense matters.  You will be expected to navigate all California state and federal court websites to set up motions, hearings, ex parte applications and other appearances.  You will be expected to efficiently create and edit documents.  All documents you create, edit or handle must be named according to our firm’s naming conventions and saved in our iManage document depository according to our guidelines.  You will also be asked to call the court, clients, co-counsel, opposing counsel and mediators to arrange mediations.  Likewise you will also be asked to arrange expert witness deposition which requires the same coordination efforts and communications as mediations.    

This position is not a remote position.  We have limited staff in our office (approximately 25% of our employees) and secretary workstations are at least 12 to 15 feet apart.  Hand sanitizer is provided at several locations in our suite.  Masks are required and provided and all employees are fully vaccinated.  We are a congenial firm and you will rarely be asked to work through lunch or overtime.  Please do not apply if you are looking for substantial overtime as we want all employees to have time off to enjoy life.  This position does not include calendaring duties as we have a calendaring clerk who does all calendaring for the firm. We offer two weeks’ sick leave, two weeks’ vacation, full benefits, Commuter Checks and a 401(k).  Salary range is $60,000-$85,000.  Please forward resumes, references, salary expectations and questions to the office manager, Deborah Alexander, at dalexander@dlphlaw.com.

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Hello San Francisco Legal Professionals Association,

Renne Public Law Group (“RPLG”) is a San Francisco-based firm specializing in representation of public entities and nonprofits. RPLG was founded by Louise Renne, former San Francisco City Attorney, a pioneer of affirmative litigation in the public interest. Our lawyers have decades of experience litigating innovative cases and assisting our clients in their crucial mission of serving the public. We practice in court and administrative proceedings, negotiating to advance our client’s interests, and bringing crucial technical and legal expertise to complex, sensitive, and high- profile policy development efforts. RPLG was named by the Daily Journal as one of the Top 20 Boutique Law Firms in California.

We are hiring for two Senior Associate positions: a Litigation Attorney, and an attorney to specialize in negotiations and public interest policy development. The Litigation Attorney can expect to take on major case responsibility including direct client contact, investigations, depositions, court and administrative hearings and trial. The Senior Associate for Public Interest and Public Sector Negotiations, Advice, and Policy Development will represent public entities and nonprofits in many types of contract negotiations, advice, and policy development.

Please contact us if we can answer any questions about these positions. Attorneys who are interested in joining our team can visit our website to learn more about our firm and get the application details. RPLG is an equal opportunity employer, and strongly encourages applications and inquiries from candidates with diverse backgrounds.

Sincerely,

The RPLG Hiring Committee

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The UCLA Voting Rights Project is seeking to hire a staff attorney with litigation experience for the 2022 redistricting cycle and beyond. The UCLA Voting Rights Project is a leading national voting rights organization housed within the UCLA Latino Policy and Politics Initiative (LPPI) and works to ensure an accessible and equitable system of voting through impact litigation, research, and clinical education to expand access to the ballot box.  The project has litigated cases before the 5th Circuit on the right to vote during the COVID-19 pandemic, acted as expert witnesses in multiple voting rights cases in Texas, Pennsylvania, and Missouri, and is litigating vote dilution cases all over the United States.

This position is designed for someone with over 2 years of legal experience and/or clerking experience and is considering a career in civil rights litigation and advocacy. Reporting to the Legal Director, the staff attorney will play a critical role in the Voting Rights Project, developing and litigating high-impact cases, managing an ongoing docket of cases and matters, and investigating potential voting rights violations. 

What you’ll do:

• Develop impact litigation and help the Director of Litigation shape a legal docket that advances the organization’s goals and responds to emerging threats to the ballot box
• Conduct legal research, investigate new voting rights cases, act as a lead or co-lead on VRP litigation, writing legal briefs and memorandum. 
• Participate in trial practice in both federal and state courts. 
• Draft and/or coordinate amicus briefs in cases of constitutional significance, both in federal and state courts.
• Prepare and present testimony before legislative bodies and administrative agencies.

Qualifications:

• Juris doctor from an accredited law school and admission to state bar or District of Columbia bar. 
• Exceptional legal research, writing, analytical, and oral communication skills.
• At least 2 years of trial and/or appellate litigation experience in federal or state courts or 1-2 years of clerkship experience.

How to Apply:

Please go to: hr.mycareer.ucla.edu/applicants/Central?quickFind=81239

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Weinberg, Roger & Rosenfeld is seeking an experienced and knowledgeable legal secretary who is highly organized, detail-oriented, self-motivated, professional, reliable and able to efficiently multi-task a very busy desk.  Prioritizing is a must.

Minimum Requirements:

• 5 – 7 years legal secretary experience.
• Excellent word processing skills, including ability to generate TOC and TOA.
• High level of expertise with Word, Excel, Legal Solutions, Outlook.
• Familiarity with state and federal court rules.
• Experience with e-filing in both state and federal courts.
• Proven experience in supporting at least 3 attorneys efficiently.

Job Duties:

Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer.

Responsible for all aspects of processing secretarial work generated in connection with services provided for our clients, including, but not limited to:

• Utilizes a computer and/or typewriter to type correspondence, memoranda, reports and other documents.
• Preparation and processing of pleadings from both written and dictated sources and timely filing, paper and/or electronic, such pleadings with the appropriate court or administrative agency, in accordance with each court or agency’s rules.
• Operates standard office equipment, including computer, copier, typewriter, digital transcription, transcription machine, facsimile, telephone and velobinding equipment.
•  Must be proficient in Microsoft Office and navigating various court and other websites.
• Interacts responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone.
• May be requested to screen calls and record messages.
• Route outgoing mail to specific delivery service for timely delivery. 
• Utilizes master calendar and docket systems to obtain information.  Establish and maintain deadline reminder systems in order to prioritize individual workloads and utilize master calendar and docket systems to obtain information on deadline reminders.
• Prepares ‘Blue Sheet’ for new file opening with information provided by attorney. 
• Maintains client files in accordance with established procedures or upon instruction by attorney’s preference, including indexing and filing documents appropriately.
• May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed.  All legal secretaries asked to schedule or calendar arbitrations will be provided training on the procedure.  If Management wants a specific secretary to schedule and/or calendar arbitration, clear instructions of the assignment will be provided.
• May be required to provide ‘incidental’ training for the same or other classifications.  Consistent with the collective bargaining agreement.
• Make complex travel arrangements.

Knowledge Skills and Abilities Required:

• Ability to read and write in order to perform routine office correspondence, including independently writing correspondence at attorney’s direction.
• Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling).
• Ability to perform arithmetic calculations when verifying calculations on forms and documents.
• Approximately three years litigation secretary experience to perform the administrative duties in a professional services setting.
• Knowledge and ability to research state and federal court rules.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others.
• Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
• Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to efficiently operate standard office equipment including computer, copier, typewriter, transcription machine, facsimile, telephone systems, digital transcription and scanners for portable digital files (pdf).
• Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training.
• Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high.
• Perform administrative and other duties consistent with the position as requested. Regular and predictable attendance is an essential function of the job.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

If interested in applying, please contact:  Jennifer Calhoun, Weinberg, Roger & Rosenfeld, 1375 55th Street, Emeryville, CA 94608, Phone (510) 337-1001, Email: jcalhoun@unioncounsel.net.

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Renne Public Law Group (RPLG), named a “Top Boutique” in California by the Daily Journal, is in search of a litigation secretary with 5 or more years of experience to join our team. We are committed to public law in the public interest. At RPLG you will work among well-known and respected lawyers as they advise and defend public agencies in California.

RESPONSIBILITIES
We are looking for a full-time experienced litigation secretary who can assist our attorneys with the following:

• Prepare for trials, hearings, and other litigation matters
• Proficiently prepare and format court documents for California state and federal courts
• E-file in all California state and federal courts
• Conduct research on court requirements for filings
• Create TOAs and TOCs
• Prepare and serve subpoenas
• Prioritize and track projects and deadlines

QUALIFICATIONS & SKILLS

Here are RPLG, candidates must have strong communication, organizational and recordkeeping skills as well as a keen eye for details. Willingness to learn and flexibility are crucial as you are responsible for managing deadlines and tracking projects.
Candidates must be skilled in the following areas:

• Knowledge of federal and state of California rules
• Preparing and filing/e-filing of court documents
• Knowledge of Local Rules
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.)
• Moderate knowledge and experience with Adobe Acrobat Pro
• Working knowledge of document management systems such as iManage and ediscovery platforms
• Understanding of legal calendaring systems such as Deadlines.com and Compulaw, a plus

BENEFITS

In addition to a competitive salary, we offer medical, dental and vision to full-time employees as well as 401(k) matching and profit sharing. Additional benefits will be discussed at time of hire.
Job Type: Full-time. WFH opportunity and/or hybrid-flex schedule to be discussed during initial interview.

Applicants should submit a cover letter describing their relevant experience and career goals, along with their resume to resumes@publiclawgroup.com.

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Wilson Sonsini Goodrich & Rosati is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 950 attorneys in 16 offices: 11 in the U.S., three in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.

We are seeking a Corporate Paralegal in our San Francisco office. You will work closely with attorneys in supporting private and public companies. In this position, you will handle transaction and daily corporate maintenance work. You will assist on venture capital financings, public offerings, mergers, acquisitions, and general corporate tasks regarding stock and option administration. This position requires strong client service, good communication, and excellent organizational and prioritization skills. You should be able to work with attorneys, paralegals, and executive assistants within the office and throughout the firm. We prefer 5+ years of experience at a corporate law firm. Bachelor’s degree & Paralegal Certificate is expected.

We offer a highly competitive salary and benefits package. Visit our website here. Equal Opportunity Employer.

Please apply here.

 

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